School HR Policies and CES contracts

Employment of Staff in a Catholic School

-Memorandum from the Bishops’ Council

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Employment of Staff in a Catholic School

– Roles and Responsibilities

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CES Contracts

CES School Staff HR policies

All Diocesan schools and academies are required to adopt and follow the latest model HR policies and procedures developed by the Catholic Education Service for England and Wales (CES). The suite of policies cover;

  • Sick Absence
  • Performance Management and Appraisal
  • Capability
  • Disciplinary
  • Grievance

The policies are the product of extensive work by the CES legal team. They have been prepared to reflect the particular circumstances of Catholic schools. Their use in Catholic schools and academies is therefore mandatory.

We are aware that some of our schools are still not using the CES policies. If this is the case in your school you must adopt the CES policies and introduce them in your school as soon as possible. Your HR provider (LA or private) will need to be briefed on the use of the policies and you will be required to undertake a short local consultation process with staff and local trade unions so please contact the NRCDES for support and advice on how to proceed.

The full suite of model policies and associated template letters are available to download at:

The model policies are appropriate for use in both schools and academies. Reference is made to “school” throughout as a general description of the educational establishment whether it is a school or academy.

For multi-academy trusts the documents do need to be varied slightly to reflect their governance arrangements, in particular reflecting where authority has been delegated to local governing boards or retained at a more central level. Therefore revised documents for multi-academy trusts are available direct on request from the NRCDES.

CES school staff contracts of employment

Similarly all Catholic schools and academies should ensure that they use the model CES contracts of employment. Again these have been prepared by the CES specifically for use in Catholic schools and academies and their use is mandatory.

We are very concerned that it seems that some Diocesan Schools and Academies are still not using the CES contracts. If you are not already doing so you must take steps to begin using them as soon as possible. Schools should check that they are using the latest CES contracts.

Again the latest versions of the contracts are available from the CES website:

Also the CES website has an online Contract Generator which enables tailored versions of the contracts to be produced. This facility can also be used by the schools HR provider if they produce the contracts ready for signing by the school. Log-ins can be arranged where required.

If you are not using the CES contracts then please contact the NRCDES for advice on how to proceed.

Neil Weightman

0133 2293 833 x 211

Policy Tracker

School and Academy Policies

The Schools and Academies Policy Working Group have produced a Policy Tracker for use by policy leads within our Schools and Academies. The tracker captures all the policies that presently schools and academies are required to have in place together with a standard set of non-mandatory policies. The tracker makes recommendations as to what level, Board, Governing Body, Chair of Governors or Headteacher, authority to adopt policies should be delegated and also provides a progress check function. The use of the tracker is optional and it is provided simply as a possible source of support for those colleagues in schools and academies responsible for the management and development of policies.

Whilst we are confident that the Tracker captures all mandatory policies schools may wish to make their own additions to the set of non-mandatory policies.

If you require anymore information on the Tracker or the work of the Policy Working Group please contact

Neil Weightman, 01332 293 833 x 211

Policy Tracker

Complaints Procedure

School Complaints Procedure

Following changes in DfE guidance and taking into account feedback from schools we have revised our model complaints procedures for use within voluntary aided schools and academies in the Diocese.

Two policies are attached to this article, one for academies within a multi-academy trust within the Diocese and one for voluntary aided schools or standalone academies within the Diocese.

It is recommended that all schools and academies adopt the revised model procedures at their next available opportunity.

An accompanying guidance note for schools on the procedures and the management of complaints will be circulated to schools shortly and training on the management of complaints is available from the Diocese - see separate post on this website.

If you have any queries about anything contained in this post please contact:

Neil Weightman

01332 293 833 x 211

Complaints Procedure VA School or standalone Academy 2015

Complaints Procedure Academy within a Multi-Academy Trust 2015